Subject: Seeking Guidance on Reporting Concerns
I’m reaching out for advice on how to handle a troubling situation involving my sister and her friend, who attend college together. They, along with several members of their athletic team, have voiced serious concerns about their coach’s behavior. It seems that the coach frequently takes small groups of seniors out for bar outings after practice. Additionally, when the team travels, one of the athletes has her own hotel room, but the coach often stays there late into the night, sometimes even overnight.
Given the circumstances, a few concerned individuals, including myself, believe this behavior is inappropriate and needs to be addressed. We’re looking for guidance on the best way to report these concerns to the university. Who should we reach out to?
It’s important to address concerns about inappropriate behavior in a professional setting, especially when it involves a coach and student-athletes. Here are some steps you can take to report the situation:
Document Everything: Encourage your sister and her friends to write down their experiences and any specific incidents they feel uncomfortable about. This includes dates, times, and descriptions of events, as well as any witnesses.
Check School Policies: Visit the college’s website or student handbook to find information on reporting procedures for misconduct or harassment. Many schools have specific protocols in place for such situations.
Report to the Athletic Department: The first point of contact should typically be the athletic department. They often have a structure in place to handle concerns regarding coaches and staff. Look for contact information for the athletic director or a compliance officer.
Contact Title IX Office: If the behavior could be considered harassment or creates a hostile environment, the Title IX office is the appropriate place to report. They specifically handle issues related to discrimination and harassment in educational settings.
Consider Speaking to a Trusted Faculty Member: If there’s a professor, advisor, or other faculty member that your sister and her friend trust, they could also help guide them on how to proceed.
Maintain Confidentiality: Encourage them to be discreet about their discussions regarding this issue, especially to avoid spreading rumors or contributing to a potentially tense environment.
Follow Up: After reporting, remind them to follow up if they don’t hear back regarding their concerns. It’s important to ensure that the situation is taken seriously.
Above all, let them know that their concerns are valid and that it’s crucial to speak up for their well-being and the safety of their teammates.